RUTHERFORD COUNTY SCHOOLS

Position Title: Accounts Payable/Accounts Receivable/Accounting Specialist

Qualifications: Associate degree in business or related area preferred. HS diploma and related work and computer experience required. High volume data entry. Spreadsheet experience a plus. Must communicate clearly and concisely, both orally and in writing. Confidentiality, integrity, accuracy and the ability to manage time with flexibility to meet frequent and changing deadlines a must. Background and motor vehicle record checks required.

Summary Statement of Overall Purpose/Goal of Position:
Under direction of the Finance Officer, and with the cooperation of a small departmental team,
the Specialist should have the aptitude to perform most basic accounting tasks independently.
Accounts Payable, Accounts Receivable and other duties must be performed in accordance with
standard accounting practices and procedures and as prescribed by GAAP, GSAB and other
regulatory and reporting agencies and departments. Accounts Payable is the primary function of this position, but we are looking for a motivated individual with the aptitude to cross-train and back-up other critical functions of the department as well. High performing candidates (with a degree) will have an opportunity for advancement, if desired.

Duties:

• Vendor maintenance, preparation of annual 1099 forms
• Collection and verification of purchasing and invoice information prior to payment for accuracy, approval and allowability
• Reconcile statements and accounts as necessary
• Communicate and cooperate with vendors, schools, departments and the public to provide assistance as requested in order to resolve issues or problems
• Prepare accounts payable checks, process EPayables or direct deposit as warranted
• Reconcile monthly procurement card statements and verify back-up documentation
• Review and reconcile travel reimbursements
• Utilize numerous interfaces including positive pay with the State Treasurer, NCDPI, Commerce Bank, financial software, etc.
• Preparation and reconciliation of monthly sales tax return and sales tax refund reports
• Process deposit transactions
• Prepare journal entries
• Maintain fixed asset files and work with the vendor performing the annual fixed asset physical inventory and reconciliation
• Work with auditors and provide documentation for information requests as needed
• Responsible for appropriate records retention
• Other duties as assigned